All-in-One Conference Management System
Simplify event planning and execution. Manage abstract submissions, speaker assets, check-in print badges, and registration payments on one secure platform.
Authored by JT Smith Team • Updated on September 28, 2026
Conference management system: software vs. meeting-room hardware
The term “conference management system” covers two different products. One is meeting-room hardware: the microphones, cameras, displays and room controls that run audio and video in conference rooms and boardrooms. The other is event management software that runs a conference: registration, sessions and speakers, badges and exhibitors.
This page is about the software. showPRO™ handles registration, sessions and speakers, badge printing and exhibitors for conferences, trade shows and buying shows. It doesn't sell meeting-room AV hardware. For a broader look at the software side, see our conference and event management software.
Replacing Fragmented Tools with a Single, Connected Platform
Organizing an enterprise conference involves coordinating many moving parts. Utilizing separate tools for registrations, submissions, and agendas often leads to data silos and planning errors.
showPRO's all-in-one system resolves these issues. We integrate core features into one database, helping planners manage abstracts, speaker portals, self-service badging kiosks, and payment routes.
With real-time database syncing, scheduling adjustments and speaker updates are reflected across attendee apps instantly, improving the event experience.
Platform Performance
Core Platform Capabilities
A suite of tools designed to streamline the conference planning workflow.
Platform Architecture Details
Analyzing showPRO's core systems, designed for performance, security, and scalability.
1. Abstract Submissions & Peer Review Portal
Managing papers can be challenging. showPRO™ provides a submission portal where authors upload documents. Planners can configure blind grading systems and custom rubrics.
The system maps submissions to reviewers automatically based on keywords and availability, reducing administrative workload.
2. Speaker Portals & Asset Management
Collecting slide decks and bio photos can create friction. showPRO™ includes a speaker portal where presenters upload files directly to their sessions.
The portal supports co-speaker assignments and sends alerts to speakers when session details change.
3. On-Site Check-In & Print-on-Demand Badges
Long lines at entry can delay schedules. showPRO™ integrates directly with leading thermal badge printers (Zebra, Brother, Honeywell) to print badges from QR scans in under 1.5 seconds.
Planners can monitor check-in rates by booth or gate from the organizer portal.
4. Secure Registration Payment Pipelines
Processing tickets requires robust payment features. showPRO's pipelines support Stripe, Square, and PayPal checkout configurations.
The system supports custom group ticketing, promotional codes, and automated tax calculations, sending receipts upon completion.
System Performance Matrix
| Operational Feature | Traditional Software | showPRO™ System |
|---|---|---|
| Abstract Review Routing | Manual emails and spreadsheet assignments; slow review times. | Automated blind peer routing with custom review scoring models. |
| Badge Print Latency | Pre-printed badges; manually searching alphabetical lists. | Under 1.5 seconds; print-on-demand thermal printing via QR scans. |
| Scheduling Verification | Manual schedule checks; high risk of resource overlaps. | Automated validation checks room capacities and speaker availability. |
| Post-Event Reports | Days of collection and sorting post-event. | Real-time attendee dashboards with NPS metrics and spreadsheet export. |
Supporting Event Stakeholders
Association Staff
Manage registrations, track membership statuses, and issue CEU certificates in one database.
Exhibitors & Sponsors
Connect with attendees, scan leads, and verify marketing ROI with detailed post-event reporting.
Conference Attendees
Access personalized agendas, bookmark sessions, and network with other attendees via the mobile application.
Frequently Asked Questions
What is showPRO?
showPRO™ is B2B trade show ordering and event management software from JT Smith & Associates. Sales reps and buyers capture wholesale orders on the show floor — offline, with contract pricing and instant ERP sync — while organizers run registration, booth services, floor plans, and billing in the same system. Backed by 30 years and onsite crews who work the show with you.
What is an all-in-one conference management system?
An all-in-one conference management system is a unified platform that handles the entire conference lifecycle, including registration, speaker management, badge printing, scheduling, and analytics.
How does showPRO™ manage abstract submissions?
showPRO™ provides a dedicated abstract portal where authors upload papers. Reviews are managed through a blind peer-review system, with automated assignment, scoring rubrics, and status tracking.
Does the system support print-on-demand badge printing on-site?
Yes. showPRO™ integrates directly with on-site thermal printers (such as Zebra and Brother) to print badges instantly from QR scans at self-service check-in kiosks.
How are session scheduling conflicts managed?
Our scheduling engine monitors room capacities, speaker availability, and attendee interest. It alerts planners to any resource overlaps or session double-bookings instantly.
Is showPRO™ a meeting-room AV system?
No. showPRO™ is event management software for conferences, trade shows and buying shows: registration, sessions and speakers, badge printing and exhibitors. JT Smith & Associates doesn't sell meeting-room AV hardware such as microphones, cameras or room displays.
Ready to Simplify Your Conference Logistics?
Speak with showPRO's team to design check-in systems, registration pipelines, and custom scheduling tools.
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