Conference and Event Management Software for Conferences, Expos and Buying Shows
The Future of Events Is Here: Simplifying Conference & Event Management
Authored by JT Smith Team • Updated on September 28, 2026
Transform Your Events with Conference and Event Management Software
Planning events used to mean chaos — spreadsheets everywhere, endless email chains, last-minute coordination nightmares, and guessing what worked. At JT Smith, we believe managing world-class conferences and events shouldn't feel like a juggling act. That's why we built comprehensive conference and event management software designed for modern organizers.
Our all-in-one platform helps event professionals streamline planning, enhance attendee experiences, and gain deep actionable insights — all from one unified system. From registration and ticketing to speaker management and real-time analytics, every tool you need is integrated seamlessly.
Whether you're managing a 50-person workshop or a 5,000-attendee international conference, our event management software scales with your needs while maintaining the personal touch that makes events memorable.
How to choose conference and event management software
Start with what your event needs, then check every product against the same list. These eight points cover conferences, expos and buying shows. The last column is our plain answer for showPRO™.
| What to check | Why it matters | showPRO™ |
|---|---|---|
| Registration and payments | Attendees should sign up and pay in one place, and your team should see who is registered without re-keying forms. | Online registration, self-service or full-service, with automated emails and admin control. Ask us about payment options for your event. |
| Badge printing | Badges are how attendees are checked in and scanned at booths, so they should come straight from the registration record. | Badges print on site. JT Smith's onsite Red Vest team staffs registration and prints badges. |
| Sessions and speakers | Conferences need an agenda with rooms and speakers that stays current when plans change. | Multi-day schedules with speakers and room assignments. Attendees see the schedule and presenters in the showPRO™ Events app. |
| Exhibitor portal | Exhibitors expect to handle their own booth details instead of emailing your staff. | Yes. Exhibitors use a self-service portal for booth selection and order management. |
| Lead retrieval | Exhibitors judge an event by the leads they take home. | Yes. With the showPRO™ Leads app, exhibitors scan attendee badges on iOS or Android phones and tablets. |
| On-site ordering | If vendors sell at your event, orders should be captured on the floor, not re-keyed after the show. | Yes. Buyers and reps order in the app or web portal with contract pricing and show deals, and orders sync to the distributor's ERP. |
| Offline mode | Venue Wi-Fi can drop when the hall is full, and the event can't stop when it does. | Yes, for ordering. Orders save on the device when Wi-Fi drops and sync when the connection returns. |
| Reporting | Organizers, sponsors and vendors want numbers during the event, not weeks after it. | Real-time reports for the host and vendors while the show is running. |
If you mainly run conferences, our all-in-one conference management system puts registration, sessions, speakers and badges in one place. For check-in, badges and lead retrieval on their own, see our smart event management tools. Both are part of the wider event technology solutions JT Smith & Associates builds.
Why Choose Our Conference and Event Management Software
Whether you're hosting a 50-person workshop or a 5,000-person global conference, JT Smith's conference and event management software simplifies every step — from initial planning and registration to post-event ROI analysis.
Smarter Planning
Set up multi-day schedules, manage speakers, assign rooms, and track changes in real time — all from an intuitive dashboard.
Seamless Attendee Experience
Mobile-friendly registration, QR check-in, updates, live polls, chat, and feedback — everything that keeps attendees engaged.
Real-Time Analytics
See session popularity, engagement trends, and generate reports instantly for stakeholders and sponsors.
Mobile-First Conference and Event Management Software
Today's attendees expect mobile-friendly experiences. Our native event app puts the entire conference in their pocket with personalized agendas, networking tools, and real-time updates.
- Personalized Agendas:Attendees build custom schedules and receive session reminders.
- Networking Tools:AI-powered attendee matchmaking and in-app messaging.
- Live Engagement:Real-time polling, Q&A, surveys, and gamification features.
Advanced Content & Speaker Management for Conference Software
For academic and professional conferences, content is king. Our integrated abstract management system within our conference and event management software handles call-for-papers, peer reviews, and session building seamlessly.
Streamlined Workflow
Call for Papers Portal
Customized submission forms with multi-track support and deadline management.
Peer Review Grading
Assign reviewers, score submissions with custom rubrics, and accept/reject in bulk with automated notifications.
Automated Agenda Builder
Drag-and-drop accepted sessions directly into the event schedule with conflict detection.
Speaker Communications
Automated email workflows for acceptance letters, presentation guidelines, and AV requirements.
Dedicated Speaker Hub
Give your speakers a professional portal for all their needs:
- Upload bios, headshots, and presentation materials
- Submit session slides and AV requirements
- Manage travel arrangements and availability preferences
- Access real-time session schedules and room assignments
Real-Time Analytics Built Into Your Event Management Software
Make data-driven decisions during your event, not weeks after. Our comprehensive conference and event management software provides instant insights into every aspect of your event performance.
- Live Session Tracking:Monitor attendance, capacity, and engagement for every session in real-time.
- Attendee Behavior Analytics:Track navigation patterns, popular sessions, and networking activity.
- ROI Reports:Generate instant revenue, sponsorship, and attendance reports for stakeholders.
Flawless On-Site Execution
Badge Printing Kiosks
Self-service check-in stations that print professional badges in seconds, reducing lines.
Access Control
Scan attendees into sessions, VIP areas, or galas to track attendance and capacity.
Live Q&A Display
Moderate and project audience questions onto the main stage screen in real-time.
Conference and Event Management Software Comparison
See how JT Smith's showPRO™ conference and event management software stacks up against generic event platforms.
| Feature | showPRO™ | Generic Platforms |
|---|---|---|
| Custom Registration Forms | ||
| Abstract & Speaker Management | ✗ | |
| Mobile Event App (iOS & Android) | Limited | |
| Real-Time Analytics Dashboard | Basic | |
| Multi-Track Session Management | ||
| Exhibitor Portal & Lead Retrieval | ✗ | |
| On-Site Badge Printing Kiosks | ✗ | |
| Hybrid Event Support (Virtual + In-Person) | Add-on | |
| CRM Integration (Salesforce, HubSpot) | Limited | |
| White-Label Branding | Premium Only | |
| Dedicated Account Manager | ✗ | |
| 24/7 Event Support | Business Hours |
Ready to experience the difference?
Request a DemoProven Success Across Event Types
Our conference and event management software powers diverse events across industries. Here's how organizations use showPRO™ to deliver exceptional experiences.
Academic Conferences
Perfect for research symposiums, medical conferences, and educational summits with complex abstract submission and peer review requirements.
- Abstract Management: Handle 500+ paper submissions with automated review workflows
- Multi-Track Sessions: Manage concurrent sessions across multiple rooms
- CME Credits: Track continuing education credits for attendees
- Poster Sessions: Digital poster galleries with author interactions
Trade Shows & Expos
Designed for B2B trade shows, wholesale markets, and industry expos where exhibitor management and order processing are critical. Floor plans, booth sales and the exhibitor portal are covered on our trade show management software page.
- Exhibitor Portals: Self-service booth selection and order management
- Floor Plan Editor: Interactive booth mapping with real-time availability
- Lead Retrieval: Mobile scanning with instant CRM integration
- Order Taking: Real-time wholesale order capture on the show floor
Corporate Summits
Ideal for company-wide meetings, sales kickoffs, partner conferences, and executive retreats requiring sophisticated branding and engagement.
- White-Label Apps: Fully branded mobile experience with company colors
- Networking Tools: AI matchmaking for attendee connections
- Gamification: Leaderboards, challenges, and prize management
- Executive Reporting: Real-time dashboards for C-suite visibility
Built for Modern Organizers
We know the demands of today’s event planners — because we've supported hundreds of them. JT Smith empowers:
Why Clients Trust JT Smith
- 40% faster planning time
- Up to 60% increase in attendee satisfaction
- 100% centralized control
- Enterprise-level security + GDPR compliance
- Personalized onboarding and expert support
Common Questions
What is showPRO?
showPRO™ is B2B trade show ordering and event management software from JT Smith & Associates. Sales reps and buyers capture wholesale orders on the show floor — offline, with contract pricing and instant ERP sync — while organizers run registration, booth services, floor plans, and billing in the same system. Backed by 30 years and onsite crews who work the show with you.
Can I manage multiple tracks and sessions?
Absolutely. Our agenda builder supports unlimited concurrent tracks, sub-sessions, and repeated workshops.
Do you support paid ticket types?
Yes. Create early-bird, VIP, student, or day-pass ticket tiers with their own pricing and access rules.
Is the mobile app branded?
Yes. The event app is white-labeled with your conference logo, colors, and splash screen.
Can I integrate with my CRM?
We integrate with Salesforce, HubSpot, and Microsoft Dynamics to sync attendee data automatically.
What is conference and event management software?
Conference and event management software is the system organizers use to run an event from sign-up to the final report: registration and payments, badges, sessions and speakers, exhibitors, lead retrieval and reporting. showPRO™ also handles on-site ordering for expos and buying shows.
How do I choose conference and event management software?
List what your event needs, then check each product against the same points: registration and payments, badge printing, sessions and speakers, an exhibitor portal, lead retrieval, on-site ordering, offline mode and reporting. Also ask who staffs the event on site and where your data is hosted.
Who works the event on site?
JT Smith's onsite Red Vest team staffs registration, prints badges, helps buyers and vendors order, and runs the show network.
Where is showPRO™ event data hosted?
In JT Smith & Associates' own private data center in Illinois. showPRO™ runs in web browsers and as iOS and Android apps.
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